Opportunities
Finance & Administrative Officer
Duty Station: Lilongwe
Reports to: Project Manager
Start Date: 1st February 2024
Summary of Duties and Responsibilities:
The Finance and Administrative Officer will provide administrative and financial support to the organization. Key responsibilities include:
Finance Support:
- Preparation of Payment Vouchers.
- Management of Expenditure Cashbooks.
- Posting Transactions.
- Preparation of Financial Reports.
- Bank Reconciliation.
- Petty Cash Reconciliation.
- Submission of WHT, VAT Returns, and PAYE.
Administrative Support:
- Manage office supplies stock and place orders.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Answer queries from employees and clients.
- Maintain a company calendar and schedule appointments.
- Arrange travel and accommodations.
- Schedule in-house and external events.
- Ensure confidentiality and security of files and filing systems.
- Coordinate schedules, arrange meetings, distribute memos and reports.
- Operate office equipment.
- Carry out any other duties assigned by the project manager.
Required Skills and Qualifications:
- Minimum diploma qualification in accounting, finance, administration, or related fields.
- Knowledge and hands-on experience with Microsoft packages and accounting software such as SAP, QuickBooks, and Xero.
- Excellent communication and interpersonal skills.
- Problem-solving abilities, critical thinking, and proven collaboration skills.
- Knowledge of project management is desirable.
Interested and qualified candidates, both male and female, are encouraged to apply.
Livelihood Program Coordinator
Duty Station: Lilongwe
Reports to: Head of Programs
Start Date: 1st February 2024
Summary of Duties and Responsibilities:
The Livelihood Program Coordinator will play a crucial role in promoting the production, dissemination, and consumption of improved, climate-smart, and nutritious staple crops to ensure a sustainable and profitable food supply to smallholder farming households. Reporting to the Executive Director cum Head of Programs, the coordinator is responsible for developing and maintaining both traditional and corporate donor support, as well as successfully delivering and coordinating programs and projects.
Key Responsibilities:
- Support the Program Lead in Research Monitoring and Learning to secure and maintain donor support.
- Contribute to the development of new programs aligning with the organization’s strategic direction.
- Conduct regular field visits to monitor project progress and enhance program effectiveness.
- Manage donor-related activities, including reporting and quality assurance.
- Develop good practices for impactful program delivery in collaboration with relevant departments.
- Perform other assigned duties as required.
Specific Responsibilities:
- Hold a minimum educational qualification of a first degree in a development-oriented field.
- Possess at least two years of experience in a similar role.
- Demonstrate strong abilities in food security and livelihood programming.
- Exhibit excellent knowledge and experience in program design and implementation.
- Have expertise in agroecology and climate-smart agriculture technologies, particularly in agribusiness, food security, and agricultural development.
- Showcase experience in developing project proposals.
- Ability to multitask and manage a large portfolio of projects.
- Strong communication skills.
- Previous experience in donor reporting and managing donor/stakeholder relations.
Method of Application
Applications, including up-to-date curriculum vitae giving names, telephone numbers, and physical and email addresses of traceable referees, should be sent to aimrecruitment2022@gmail.com or info@agriimpactmalawi.org no later than 19th January 2023. No phone calls, WhatsApp messages or Facebook page applications will be entertained.